Strategies for Organizing Cabinets

Several factors should be considered when you are setting up the cabinet structure in the repository.

Administrators can create cabinets within the repository. All cabinets in the repository are siblings in the repository hierarchy; that is, a cabinet cannot contain another cabinet. Each cabinet can contain a hierarchy of folders and other repository objects.

Cabinet Filtering

Each user can control which cabinets are shown or hidden in the Navigation view.

Project Content

You may create separate cabinets in the repository to contain all of the objects related to a particular project.

Access Control

An administrator can apply access controls to a cabinet so that only authorized users or groups can alter the cabinet properties, contents, or other characteristics. Objects within the cabinet hierarchy inherit the access controls applied at the cabinet level unless explicitly overridden at a lower level of the hierarchy.

Referencing Between Objects

Objects within a cabinet can reference or be referenced by objects in another cabinet.

Workflow Scope

Task Sequence and Audience Parameters documents located at the top level of a cabinet can define workflow and audience details for a project.

Wastebasket Feature

If the repository is configured to use the wastebasket feature, each cabinet can specify a retention period for deleted items before they are permanently destroyed.

Reorganizing Issues

  • Objects within a cabinet can be moved. However, you cannot move objects from one cabinet to another.
  • If your system is configured to support wastebaskets for deleted objects, a deleted object can be restored only to the same cabinet from which it was deleted.

Search Scope Issues

You can limit the scope of a Saved Search or a Basic Search to the contents of a cabinet.

Filtering Constraints Scope Issues

You can control the scope of filtering constraints that are available to documents residing in a cabinet.

Translation Cabinets

If you are using the Astoria Translation Manager, you must create a single cabinet for each language_locale you are translating into.
Note: You can create groups of translation cabinets, and when starting a translation you can select named groups of target cabinets instead of explicitly selecting all cabinets. See Creating or Modifying a Translation Cabinet Group.