Creating a New Product

This task describes how to create a Product folder and optionally seed the release with legacy documents from the repository, or with documents from an existing release.

You can create a new Product folder as a direct child in the Products cabinet or as a child of a Product Group folder.
  1. Select the object where you want to locate the Product folder.
  2. Right-click the object and select Versioning > New Product.
    The New Product dialog appears.

    Note: If your system is configured to cancel the release-creation process if any assets are part of an in-progress translation operation, the New Product dialog displays a notification.

    If you add documents to the release and in-progress translations are found on an asset, the release-creation operation will fail and an error message is issued.

    The Location field shows the location you selected and cannot be changed.

  3. Provide a Name and optional Description for the new Product folder.
    Note: This name and description are used for the Product folder, not for the release within the folder.
  4. Provide a Release Name.
    The Release Name field defaults to Trunk. Change the release name if desired.
  5. Provide a Release Description.
    The Release Description field defaults to Initial Release of product. Change the release description if desired.
  6. If you want to apply a snapshot label to create the release, select one from the Snapshot Label list or type in the text of a label.
    You can leave this field blank if you do not want to apply a snapshot or if you are not selecting documents to seed the initial release. If no snapshot label is specified, the latest accessible content in the repository will be used. See About Accessible Objects in Release Management.
  7. In the Documents to add to Release area, click Add, then navigate to and select all the documents to add to the release.
    The Choose Structured Documents to add to new Release dialog appears. You can select any structured documents from the legacy repository. You can also select documents already in a release by selecting Products in the drop-down list at the top of the dialog, then navigating to the document of interest in the release. All objects referenced by the documents you select are included in the new release, such as graphics or referenced documents. So if you select a DITA map, all objects referenced by the map are included in the new release.
    Note: You can omit this step and later create an empty release in this product folder to start a new development project from scratch here.
  8. Leave the Don't Link to Shared Release Content check box cleared.
    If you select the check box, any shared content already in the Products cabinet will not be reused. See How Release Management Handles Shared Content.
  9. To point to another release to look for shared content to link to, next to the When Importing and Linking to Shared Content, Look next in Release: field, click Browse, then navigate to and select a release.
  10. Click OK.
    A confirmation message appears.

  11. If you have selected all of the documents you want in this release (or are not selecting any documents), click Yes.
    If you click No, you can add additional documents to the release.
A batch job copies the selected documents and their referenced objects into a release in the new Product folder. If the selected documents have been previously translated, the translated documents will be copied into the release as well. See How Release Management Handles Existing Translated Content.

You will receive an email notification when the job completes. See About Email Notifications from Release Management Jobs.